Le Nguyen Minh Tam, holder of a Bachelor’s Degree in IT, is owner of the uniform – equipment allocation tracking software (Cre: Minh Tam).

In 2008, VNA changed its policy on uniform – equipment allocation for pilots, in which the depreciation is calculated by hours, not by year as previously done. It was this update that required a new software that could automatically calculate monthly standards as well as the costs of uniforms and equipment needed, thereby facilitating these allocation management procedures.

The idea for this solution originated from Deputy Director of Flight Crew Division (FCD) Luu Hoang Minh, shared Tam.

She said that because she had previously built the pilot information management software, the FCD leaders asked her to program a uniform – equipment allocation tracking software when the Group approved the new policy regarding standards and allocation of uniform – equipment.

“I majored in the IT Department, Ho Chi Minh University of Science (HCMUS). In late 2010, right after my graduation, I started my career at FCD 919, and I am currently working as an administrative executive,” she said.

After being tested, the software was piloted in 2018 and then began official implementation in January 2019. It has significantly aided the FCD in calculating the number of uniforms and equipment provided to pilots.

The software offers various functions such as managing pilots’ monthly flight hours and standards for pilots with sufficient flight hours, making yearly allocation plans, allocating uniforms and equipment, and calculating the depreciation post-allocation.

After being tested, the software was piloted in 2018 and then began official implementation in January 2019. It has significantly aided the FCD in calculating the number of uniforms and equipment provided to pilots. (Cre: Minh Tam).

As Tam recalled, during the process of running the software, an issue arose in calculating flight hours. This was a consequence of altering from a dated flight scheduling software to a new one, which caused changes in flight schedule files. For this reason, Tam adjusted her software to be workable with the new conditions.

At first, she also had to deal with difficulties in ensuring the list of pilots was updated and accurate – as her software is connected with the information management system of the unit. Luckily, things improved after she had worked with relevant parties in addressing this problem.

“After a certain period of using the software, users found that it took less time to trace the excel files and calculate the hours than traditional methods,” she added.

The software is being updated and adjusted subject to changes in the Group’s policies and users’ demands. “After running the software, the executives in charge of allocation tasks also shared their recommendations for adjustment to the software. My goal is to always strive within my capacity to best meet up the demand of users,” said Tam.

Currently, the Center for Research and Application of Technology (a standing body of VNA Science and Technology Council) is seeking the opinions of companies and units under the management of VNA Group for accreditation as per regulations.

Nguyen Mai Huong-COMM